Subcontract Administrator II - SDCA in San Diego, CA at Austal

Job Description

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
 
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.  Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion. 

REPORTS TO: Subcontracts Manager

SUPERVISES: N/A

GENERAL PURPOSE AND SCOPE: As a member of the Supply Chain group at Austal, will play a role in the performance and success of the function and the group. Will ensure Austal’s Material and Service Support needs and requirements are met while maintaining a high level of customer service. Transactions will be variable, but more complex than routine, and involve significant high dollar negotiations and at times, medium to high levels of risk.

AUTHORITIES/RESPONSIBILITIES

  • Working Individually or as part of a team, assisting with the negotiation of short and
  • long term agreements for raw materials, parts, subassemblies, finished goods, MRO
  • materials, equipment, tooling, supplies and/or services from suppliers.
  • Administers highly complex multi-million dollar sub-contracts containing multiple sub-contract types and multiple sub-contract line items
  • Participating in day-to-day subcontract administration activities.
  • Drafts sub-contracts, sub-contract modifications, agreements, terms and conditions, correspondence and other sub-contract related documents.
  • Logging and tracking contractual issues with status from inception to resolution.
  •  Market Research; Supplier Sourcing; Price/Cost Analysis
  • Issues Purchase Orders.
  • Responsible for administration of complex sub-contracts to include proposals, negotiation, award, administration and closeout up to the threshold value indicated.
  • Follows up with requesters and end users regarding purchase orders.
  • Assisting with Supplier metrics and advising suppliers of their performance.
  • Reviewing statements of work material specifications, service contracts, and terms and conditions.
  • Knowing when to escalate issues, or ask for help from, the next level of management in the Supply Chain function.
  • Acts as representative liaison and point of contact with the Customer/Supplier on formal communications and submittals, and as delegated, leading the negotiations for contract modifications.
  • Acts as representative liaison and point of contact for coordination and communication with all departments on contract related issues.
  • Promote continuous improvement in the procurement organization.
  • Coordinate with all departments on issues of sub-contract interpretation.
  • Assisting in the gathering of information to evaluate the financial stability, technical capability, process control, capacity and continuous improvement techniques of Suppliers when required.
  • Following all Supply Chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and particularly the ability to keep confidential information regarding all purchasing or commodity strategies confidential (and in some cases, within the supply chain function exclusively).
  • Coordinate on matters of sub-contract dispute resolution
  • Coordinate in the management and resolution of accounting issues that have significant implications to sub-contract performance and payment for same (e.g. sub-contract type, cost accounting standards, cost allowability, payment terms, disclosure statements, certifications, audit requests, and retentions)
  • Maintaining close communication with Supplier account and customer service personnel, and management levels if necessary, so as to minimize risk due to supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders.
  • Conduct Supplier site audits and investigations when required.
  • Travel as required to complete   supplier site assessments, discrepancies, delivery, tooling, quality issues and assessments.
  • Working under pressure and in some cases, tight deadlines.
  • Working under minimal supervision
  • Other duties as assigned by Managers.

QUALIFICATIONS/KNOWLEDGE/EXPERIENCE

  • BSBA required or 8yrs bus experience in lieu
  • 4+ years purchasing experience required.
  •  Successfully complete Austal Subcontract Certificate Level II.
  • Incumbent individuals are required to complete the requisite courses required to be eligible for promotion to the corresponding levels.
  • Preferred work experience includes performing: Material and service sourcing activities (quoting, analyzing, negotiating, reporting supplier rationalization activities (adding/removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements);
  • Strong application of excel skills including pivot tables, v-lookups, etc. to manipulate RFQ’s, quotations, presentations, etc.
  • The ability to utilize structured thought processes, anticipate consequences.
  • Microsoft Office at the intermediate skill level: Word, Excel, PowerPoint, Internet
  • Explorer, Outlook; Access a plus.
  • ERP/MRP: IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are acceptable.
  • General understanding of the Uniform Commercial Code, U.S. Government FAR, DFARS and ITAR requirements.
  • General understanding of enterprise quality system functionality (e.g., ISO 9000, AS9100, TS16949, etc.).
  • General understanding of ERP systems and MRP logic.

DIRECTION EXERCISED: N/A

DISCRETION EXERCISED: Incumbent will be expected to demonstrate creativity and latitude in order to meet goals and objectives established. Will require the capacity to self-direct and reprioritize activity in order to support business needs and meet deadlines. May be assigned discretionary authority to provide work direction and constructive feedback for other employees within the department. May be expected to provide input to management on the performance of team members that may affect employment actions.

LIAISES WITH: Within Austal: Tactical Buyers, Sr. Purchasing Manager, Senior Director of Supply Chain, Senior Management, Materials Program Managers, Material program staff, Senior Logistics Manager, Compliance Coordinator (Supply Chain), document control and other administrative department personnel. External: Suppliers.

MACHINES AND EQUIPMENT INVOLVED

•    Basic office machines, PC, copier\scanner, etc.

HOURS OF WORK

•    40 hours per week with additional time as required or necessary.