Subcontracts Services Lead in Mobile, AL at Austal

Job Snapshot

Employee Type:

Full-time

Location:

Mobile, AL

Job Description

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
 
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.  Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion. 

REPORTS TO:  Subcontracts Manager

SUPERVISES:  Subcontract Administrators, Expeditors, and Interns

GENERAL PURPOSE AND SCOPE: The Subcontract Lead Implements and Manages activities related to the procurement of procurement activities including New Construction and Post Delivery Support services, and where needed related material or equipment.  Directs the activities of Subcontract Administrators and Expeditors for New Construction and Post Delivery Support to maximize effectiveness, compliance, and management of those sourcing functions. The candidate will be responsible for the subcontract's cost, schedule, quality and technical performance, serve as the primary supplier program manager point of contact and lead a direct team and cross-functional team overseeing the execution of the subcontracted services:

DUTIES/RESPONSIBLITIES:

  • Quoting and negotiating (when applicable) and issuing purchase orders up to

authorized limits for raw materials, parts, subassemblies, finished goods, MRO

materials, equipment, tooling, supplies and/or services from suppliers via purchase requisitions or MRP messages.

  • Lead the development and compliance to subcontract management plans
  • Prepare and issue Request for Proposals (RFP) in support of program requirements.
  • Review and lead the evaluation of subcontractor proposals and sourcing, including fact finding and cost and pricing analysis management
  • Ensure strict adherence to subcontract compliance with public law and internal policy and procedures, understanding and applying, as appropriate, Federal Acquisition Regulations (FAR/DFAR), ITAR and import/export requirements
  • Support Capture Lead with collaborative agreements such as authoring teaming and long term agreements
  • Ensure effective application of program management tools including EVMS and Risk/Opportunity Management
  • Develop supplier negotiation strategies and lead negotiation
  • Coordinating with Export Compliance on ITAR and other Import/Export related topics
  • Perform Complex Market Research; Supplier Sourcing; Complex Financial Analysis; Supplier Assessments; Interpret drawings/specifications/SOW
  • Working as a supervisor, managing and providing guidance and oversite to team members
  • Following up with requestors and end users regarding purchase order due dates

and status when inquiries are made.

  • Following traffic and logistics guidelines and minimizing the use of expedited

shipping services where/when possible.

  • Skillfully balancing the price, delivery, quality, service and value tradeoffs and

rationalizing the supply base on the given buying desk.

  • Following all supply chain policies, procedures, guidelines and instructions including

those regarding the procurement of materials and particularly the ability to keep

confidential information regarding all purchasing or commodity strategies

confidential (and in some cases, within the supply chain function exclusively).

  • Running and maintaining the buying desk’s purchase requisition or MRP open

order, expedite, de-expedite, and past due reports.

  • Working in cooperation with material planning, production planning and logistics to reduce part inventory, obsolete and slow moving materials and handle schedule changes.
  • Striving to increase understanding of the services, material and manufacturing

processes associated with the assigned buying desk.

  • Providing assistance to related departments when applicable to the assigned buying desk (e.g., supplier invoice discrepancies with Accounting, non-conforming material and supplier root cause and corrective actions with Quality, etc.).
  • Representing the supplier inside Austal.
  • Maintaining close communication with supplier account and customer service

personnel, and management levels if necessary, so as to minimize risk due to

supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders

  • Conducting supplier site audits and investigations.
  • Creating and tracking supplier metrics and advising suppliers of their performance.
  • Creating and tracking Buyer metrics for those in their supervisory organization
  • Maintaining professional relationships with suppliers on the assigned buying desk

even in difficult times.

  • Knowing when to escalate issues to, or ask for help from, the next level of

management in the Supply Chain function.

  • Gathering information to evaluate the financial stability, technical capability, process control, capacity and continuous improvement techniques of

suppliers on the assigned buying desk when required.

  • Conducting business in accordance with Austal policies, procedures and business ethics guidelines.
  • Providing input to, and report outs on, commodity strategies and related projects.
  • Reviewing statements of work when required.
  • Maintaining the Buyer scorecard for the assigned buying desk to assist with cost

savings/cost avoidance reporting.

  • Purchasing in both MRP and project/purchase requisition oriented type

environments under Contractor Purchasing System Review guidelines.

  • Supervising lower or higher level Buyers
  • Working under pressure and in some cases, tight deadlines.
  • Working under varying degrees of supervision.
  • Participating in plant continuous improvement, Lean Manufacturing, 5S, and other initiatives involving the Supply Chain function or assigned buying desk when appropriate.
  • Being the main contact point for outside departments (e.g., Engineering, Accounting, etc.) as well as suppliers.
  • Other duties as assigned
  • Some travel may be required.
  • Some time required to be aboard ship.

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

  • Bachelor’s Degree in Business, Supply Chain, Material Management or related field preferred.
    • 12 years’ related experience will be considered in lieu of degree
  • 8 years minimum purchasing experience required, Defense Contractor experience preferred.
  • Ability to travel domestically and if required, internationally
  • Experience in Earned Value Management and/or Cost Account Manager (CAM) roles with emphasis in managing shipbuilding subcontracts
  • Demonstrated experience with Price and Cost Analysis techniques and ability to build and maintain major subcontract procurement files that are fully compliant to FAR/DFAR, Public Law and ITAR requirements
  • Working knowledge of Government regulations (ie - FAR/DAR) and Public Laws
  • ERP/MRP: IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are

acceptable.

  • General understanding of how to read blueprints/drawings, interpret specifications and review statements of work.
  • General understanding of enterprise quality system functionality (e.g., ISO 9000,

AS9100, TS16949, etc.).

  • General understanding of ERP systems and MRP logic.
  • Very strong organizational and prioritization skills required
  • Ability to communicate effectively with suppliers, coworkers, internal customers
  • Ability to recognize critical situations and immediately take appropriate action
  • Computer proficient utilizing all Microsoft Office applications including Excel, Word, PowerPoint, Access, and Outlook
  • Demonstrate high initiative and drive to address problems and drive to resolution
  • Manage Time and Meet Deadlines
  • Excellent verbal and written communicator.
  • Interact effectively with individuals at all levels of an organization including senior management.
  • Ability to motivate and lead, demonstrate integrity and dedication, problem-solve, and get results.

ADDITIONAL GUIDELINES:

  • Should have the ability to obtain a US Government Security Clearance if required.
  • Candidates must meet the following employment eligibility guidelines to be

considered for employment with Austal USA:

  • 18 years of age or older.
  • Able to provide proof of US person status.
  • No felony convictions of theft/deception or violent crimes within seven years

from disposition date.

  • No felony convictions of drug crimes within three years from disposition date.
  • Willing to submit to a drug screen.
  • Willing to submit to a background check.
  • Movement to the next position in the job class requires, among other things:
  • The department having an opening and funding available to fill it.
  • Meeting the experience requirements.
  • Meeting the education requirements.
  • Passing an in person interview.
  • Having a satisfactory rating on the last two performance reviews.

TOOLS: Not Applicable

DIRECTION EXERCISED: Will provide training and guidance for Subcontract Administrator levels I,II,II, Interns, and Expeditors.

DISCRETION EXERCISED: Relies on experience, education and judgment to plan

and accomplish goals. Incumbent will be expected to demonstrate creativity and

latitude in order to meet goals and objectives established. Will require the capacity to

self-direct and reprioritize activity in order to support business needs and meet

deadlines.

LIAISES WITH: All Departments and Program Teams, Purchasing Manager,

VP of Supply Chain, and Supply Chain Staff, as needed

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee may be exposed to humid

conditions, strong smells, bright flashing lights, moving mechanical parts, high

precarious places, outside weather conditions, extreme heat and cold conditions. The

employee is occasionally exposed, while in production areas, to fumes and/or airborne

particles at or below the PEL, toxic or caustic chemicals. While the noise level in the

normal office work environment is moderate, it can be very loud in the production areas

(+90 dB). According to ADAAA, reasonable accommodations may be made on a case by case basis to enable individuals with disabilities to perform the essential functions of the job.

SAFETY

Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks.