Order Management Lead in Mobile, AL at Austal

REPORTS TO: Senior Procurement Manager

SUPERVISES: Purchasing Expeditor

GENERAL PURPOSE AND SCOPE: The Order Management Lead (OML) will play a significant role in ensuring purchase order material needs meet required production schedule dates, while maintaining a high level of professionalism. Transactions are generally routine, variable dollar value, low-high risk, and standard complexity with high volume. Ultimately responsible for the timely delivery of goods and components. Position will improve communication and resolve supplier delays or early arrivals which will cause significant production delays resulting in increased cost.

DUTIES / RESPONSIBILITIES:

• Expedites or de-expedites material purchases with suppliers, and/ or lead team in same.  These material purchases must meet delivery dates per the production schedule as dictated by the purchase contract.
• Updates and follows an expediting procedures inclusive of root cause analysis, escalation / de-escalation process, a recovery plan involving decision makers that might include incentivizing suppliers, and finding alternative sources of supply.
• Understands, analyzes, documents and communicates contractual requirements to suppliers.
• Follows the progress of manufacturing at the supplier concerning conformity with standards and set timelines
• Confers with Material Program Management group to determine overdue material and parts and to inform next level management of material status.
• Ensure that delivery information is updated timely in Austal’s Enterprise Resource Planning (ERP) computer system. i.e. IFS
• Coordinates with suppliers on the purchase order delivery dates.
• Drives suppliers to meet constraint dates. Updates milestone delivery information in IFS.
• Captures in detail, supplier updates regarding constrained material that is unable to make delivery dates.
• Resolves discrepancies (dates, quantities, descriptions) on receipts with logistics warehouse, suppliers and buyers.
• Liaisons with Suppliers and internal customers (Logistics, Accounting, Engineering and Production) communicating the status of material.
• Coordinates with Buyer and Material Program Management groups on changes to milestone dates.
• Informs management and internal customers of issues, documents in detail and follows through to resolution.
• Provides leadership to expeditor team and assists with questions and issues ensuring appropriate and timely resolution.
• Creates functional reports for buyers and management relative to delivery of materials.
• Any other purchasing duties as required or directed by manager.

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

• Four (4) years purchasing and negotiation or office administration experience required.
• Bachelor’s degree in Business, Materials Management, Supply Chain or Logistics preferred.
  • Candidates may be considered if they possess a similar level of combined education and purchasing, negotiation or office administration experience. Purchasing experience in the defense industry is preferred.
• Upon hire, OMLs are required to successfully complete applicable Austal Buyer II Certification courses within the first 90 days of hire.
  • Incumbent individuals are required to complete the entire catalog of courses to be eligible for promotion to the corresponding levels.
• Excellent time management skills as evidenced by the ability to adhere to deadlines while managing multiple priorities required.
• High level of computer proficiency with basic to intermediate level skills in Microsoft Office (Word, Excel, and Power Point), Internet Explorer and Outlook required.  Access skills preferred.
• Good communication skills with ability to be resourceful and work independently.
• Strong analytical skills
• Flexible process-oriented, customer service-driven problem solver, who is a self-starter and team player, energized by a changing, fast-paced environment
• Ability to maintain confidential information.
• Ability to recognize critical situations and take immediate, appropriate action.
• Intermediate Microsoft applications; moderate knowledge of Excel (create, modify and formulas)

ADDITIONAL GUIDELINES:

• The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.
• Candidates must meet the following employment eligibility guidelines to be eligible for employment  with Austal USA:
  • 18 years or older at time of application
  • Able to provide proof of US Person status
  • No felony convictions of theft/deception or violent crimes within seven years from disposition date
  • No felony convictions of drug crimes within three years from disposition date
  • Willing to submit to a drug screen
  • Willing to submit to a background check

TOOLS:

Basic office machines, PC, copier\scanner, etc.

DIRECTION EXERCISED: Works under the direction of a manager or supervisor

DISCRETION EXERCISED: Works within established guidelines and policies. Directs the work of subordinate employees, assigns work, provides employees with guidance and feedback as to work performance. Will be expected to provide input to management on the performance of team members that may affect employment actions. Incumbent will be expected to demonstrate creativity and latitude in order to meet goals and objectives established. Will require the capacity to self-direct and reprioritize activity in order to support business needs and meet deadlines. Will be assigned discretionary authority to provide work direction and constructive feedback for other employees within the department.

LIAISES WITH: Internal to Austal: Tactical Buyers,  Strategic Sourcing Professionals, Sr. Procurement Manager, Vice President of Supply Chain, Director of Supplier Management, Materials Program Managers, Material program staff, Senior Logistics Manager, Compliance Coordinator (Supply Chain), document control. External: Suppliers.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee may be exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions, and extreme heat.  The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold.  The noise level in the work environment is usually very loud, + 90 dB.

SAFETY

Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks. 

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.