Buyer II in Charlottesville, VA at Austal
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Job Description
REPORTS TO: Supply Chain Manager - AAT
SUPERVISES: N/A
Austal USA Advanced Technologies (AT) is a division of Austal USA, a global defense prime contractor and a designer and manufacturer of defense and commercial ships.
Austal USA AT works at the forefront to invent, mature, and implement advanced maritime technologies which enhance operational capacities and improve readiness of our defense systems. Austal USA AT operates a technology hub in Charlottesville VA which works to bring cutting-edge manufacturing technologies to scale and also oversees operation of the U.S. Navy’s Additive Manufacturing Center of Excellence (AM COE) located in Danville, VA. The mission of the AM COE is to operationalize additive manufacturing in the submarine industrial base and provide emergent request support to sustain our Nation’s fleet.
GENERAL PURPOSE AND SCOPE:
Assure continuous availability of supplied components to meet future demand for globally used parts. Ensures plant needs and requirements are met while maintaining a high level of customer service. Performs the day to day responsibility for a buying desk in a specific commodity group within the Purchasing Department. Transactions at this level range from routine to complex, may involve moderately high dollar values and moderate levels of risk with heavy volume, and moderately complex commodities.
AUTHORITIES/RESPONSIBILITIES:
- Performs quoting, negotiating and issuing purchase orders $5M+ in value, in a timely manner, for, parts, subassemblies, finished goods, equipment, tooling, supplies and/or services from suppliers via purchase requisitions.
- Follows up with requestors and end users regarding purchase order due dates and status when inquiries are made.
- Follows all supply chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and particularly the ability to keep confidential information regarding all purchasing or commodity strategies confidential (and in some cases, within the supply chain function exclusively).
- Runs and maintains the buying desk’s purchase requisition or MRP open order, expedite, de-expedite, and past due reports and ensures MRP/IFS system is updated accordingly.
- Assists with Submarine Industrial Base supplier activation and onboarding efforts.
- Works closely with engineering, production, digital IT to understand service, tooling, equipment and materials needed to quote and order competitively as required.
- Strives to increase understanding of the services, material and manufacturing processes associated with the assigned buying desk.
- Responsible for supporting related departments with the resolution of supplier invoice discrepancies and non-conforming material, requisition issues etc.
- Represents the supplier inside Austal.
- Maintains close communication with supplier account and customer service personnel, and management levels if necessary, so as to minimize risk due to supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders.
- Assists with supplier metrics and advises suppliers of their performance
- Maintains professional relationships with suppliers on the assigned buying desk even in difficult times.
- Provides input on commodity strategies and related projects.
- Reviews statements of work when required.
- Purchases in both MRP and project/purchase requisition-oriented type environments under Contractor Purchasing Systems Review guidelines.
- Assists other Buyers when required.
- Participates in plant continuous improvement, Lean Manufacturing, 5S, and other initiatives involving the plant Supply Chain function or assigned buying desk when appropriate.
- Is the main contact point for outside departments (e.g., Engineering, Accounting, etc.) as well as suppliers.
- Other duties as assigned.
- Complies with Austal’s employee handbook general guidelines, company procedures and policies.
QUALIFICATIONS/KNOWLEDGE/EXPERIENCE:
- Bachelor’s Degree Required, Degree in Business, Supply Chain or Material Management preferred.
- 6 years related experience may be considered in lieu of degree.
- 2- years purchasing experience required.
- Excellent time management skills as evidenced by the ability to adhere to deadlines while managing multiple priorities required.
- Basic to Intermediate level skills in Microsoft Office (Word, Excel, Power Point), Internet Explorer and Outlook required. Access skills preferred.
- New hires are required to successfully complete Austal Buyer II Certification within the first 90 days of hire.
- Ability to prioritize tasks in fast paced, evolving environment to quickly meet customer demands.
- Understanding of Long Term / Master Agreements.
- Incumbent individuals are required to complete the requisite courses required to be eligible for promotion to the corresponding levels.
- Certifications preferred: A.P.P., C.P.M., CPSM, CSCP, CPIM.
- Additional preferred work experience:
- Purchasing experience in a Contractor Purchasing System Review- U.S. defense environment.
- Material and service quoting, analyzing, negotiating, reporting and purchase order placement.
- Supplier rationalization activities (adding/removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements);
- Order follow- up activities (expediting, de-expediting and stat using);
- Use of ERP/MRP systems and logic such as IFS, BAAN, SAP, JD Edwards and Oracle with IFS as first preference.
- Data mining and market analysis;
- Dealing with traffic, routing instructions, and interaction with the laws governing direct and indirect purchasing, dealing with traffic, routing instructions, and interaction with the laws governing direct and indirect purchasing.
- Reading and reviewing statements of work.
- General understanding of the Uniform Commercial Code, U.S. Government FAR, DFARS and ITAR requirements.
- General understanding of enterprise quality system functionality (e.g., ISO 9000, AS9100, TS16949, etc.).
- General understanding of the material, services and manufacturing processes associated with the assigned buying desk.
ADDITIONAL GUIDELINES:
- Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:
- 18 years of age or older at time of application
- Able to provide proof of US Person Status
- No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
- No felony convictions of Drug crimes within three years from disposition date
- Willing to submit to a drug screen
- Willing to submit to a background check
DIRECTION EXERCISED: May provide some training and guidance for Buyer I team members.
DISCRETION EXERCISED: Incumbent will be expected to demonstrate creativity and latitude in order to meet goals and objectives established. Will require the capacity to self-direct and reprioritize activity in order to support business needs and meet deadlines.
LIAISES WITH: Company- Other Buyers, Commodity Purchasing Manager, Sr. Purchasing Manager, Director Supply Chain and Logistics, Senior Management, Materials Program Managers, Material program staff, Senior Logistics Manager, Traffic Lead, Compliance Coordinator (Supply Chain), document control, Engineering, IT, Finance and other administrative department personnel. External- Suppliers, Subcontractors.
MACHINES AND EQUIPMENT INVOLVED:
- Basic office machines, PC, copier\scanner, etc.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to tour all vessels and work sites at Austal USA.
While performing the duties of this job, the employee is regularly required to stand, walk, use hands to manipulate, handle, or feel, reach with hands and arms and talk or hear. The employee will also be required to sit for extended periods of time in an office setting.
Specific physical requirements include the following:
- Must have the occasional ability to bend, squat, stoop, crawl, and kneel.
- May work in extreme conditions that require incumbent to travel up/down staircases and vertical ladders at heights of approximately 75 feet and in extreme temperatures.
- Perform prolonged standing.
- Ability to turn head from side to side and about the vertical axis.
- Ability to turn body at the waist from side to side and about the vertical axis.
- Lift/push/pull up to 20lbs on an occasional basis.
- Must have the ability to occasionally climb in an unrestrained safe manner (climbing as a minimum includes stairs, scaffolding, ladders, and ramps).
- Demonstrate good balance while working on uneven surfaces and maneuvering obstacles.
- Ability to utilize personal protective equipment (hard hat, safety glasses, steel-toes shoes, etc.) safely per OSHA standards.
- Ability to enter into confined spaces within the ships under construction (any space below main deck could be considered a confined space).
- Able to respond to verbal and audible sounds/commands.
- Able to utilize adequate visual skills.
- Able to hear emergency alarm systems and be able to wear authorized hearing protection.
- Must be able to walk 100+ yards at a time without assistance.
SAFETY:
Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks.
Equal Employment Commitment
Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.