Contract and Subcontract Manager - AAT in Charlottesville, VA at Austal

REPORTS TO: AUSA Sr. Director of Contracts and Pricing

SUPERVISES: Contract Administrators, Subcontract Administrators

AUTHORITIES / RESPONSIBILITIES:

• Drafts contracts/sub-contracts, contract/sub-contract modifications, agreements, memorandums of understanding, terms and conditions, and other contract/sub-contract related documents.
• Acts as primary liaison and point of contact with the Customer on formal communications and submittals and leads the negotiations for new contracts and contract modifications.
• Reviews and represents the company in negotiating subcontracts with major suppliers. Reviews and negotiates any changes to standard agreement templates.
• Acts as primary liaison and point of contact with major subcontractors on formal communications and submittals and leads the negotiations for new subcontracts and subcontract modifications.
• Leads and coordinates day-to-day contract and subcontract administration activities by supervising a team of contract and subcontract specialists in their performance of assigned duties in support of same.
• Acts as primary liaison and point of contact for coordination and communication with all departments on contract and subcontract related issues.
• Responsible for the maintenance of contract and subcontract files (e.g. proposals, contracts, correspondence, modifications) to include values for purposes of validation with other departments.
• Assists in the management and resolution of accounting issues that have significant implications to contract performance and payment for same (e.g. contract type, cost accounting standards, cost allowability, payment terms, disclosure statements, certifications, audit requests, and retentions).
• Leads new business pursuits and change management on existing contracts and subcontracts by developing strategies and reviewing solicitations and change requests which lead to the development of formal proposals, bids, and modifications including negotiating same with the Customer and major subcontractors.
• Ensures compliance with all applicable laws, regulations and other requirements applicable to a contract and prepares the representations and certifications associated with same prior to submission to the Customer.
• Functions as domain expert on selected areas and issues (e.g. FAR/DFAR, foreign military sales and organizational conflict of interest).
• Assists all departments on issues of contract interpretation;
• Leads the effort on matters of contract dispute resolution including protests, claims and lawsuits;
• Participates in the formulation, development, implementation, and revision of the Company’s Supplier Terms & Conditions.
• Develops, critically reviews, and documents policies and procedures related to area of responsibility and ensures implementation of these policies and procedures, while ensuring compliance with applicable regulations.
• Maintains compliance with Company policies and procedures.

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

• Requires at least a bachelor’s in Legal, Business Administration or a related field and ten (10) years of in-depth experience covering government contracting.
• Master’s degree preferred.
• Familiarity and experience with the Uniform Commercial Code and Federal Government procurement laws and regulations, specifically FAR and DFARS.
• Experience with government compliance issues required.
• Strong contract management experience, including ability to review, interpret and modify written content. Ability to gather, analyze and evaluate facts and to prepare concise oral and written reports.
• Strong mathematical aptitude, problem solving and analytical skills. Ability to analyze issues and suggest solutions; ability to collect, organize, and analyze data for various projects
• Strong aptitude for presenting a concept’s full life cycle and providing recommendations to Executive Leadership
• Must work with a sense of urgency and have the ability to handle confidential information in a professional manner. Can handle demands from multiple customers and has the ability to prioritize.
• Ability to work collaboratively with multiple teams/organizations with attention to detail and strong organizational skills. Excellent attention to detail, organization skills a must.
• Flexible and has the capability to deliver results in a fast paced, and high volume environment.
• Strong leadership skills and the ability to train, coach, and mentor.
• Advanced knowledge of Excel, Access, Word and PowerPoint.
• Expanded knowledge of contract types.
• Decisive and action-oriented. Capable of making a decision and executing it.
• Strong written and verbal communication skills.

TOOLS: N/A

DIRECTION EXERCISED: Provides direction to subordinates and other employees within the Company regarding Company policies and procedures.

DISCRETION EXERCISED: Exercises a wide degree of latitude and creativity. Relies on extensive experience and judgment to plan and accomplish goals.

LIAISES WITH: Executive Leadership, all levels of Management within the organization, Customer representatives, Government representatives, Supplier representatives, Internal and External Auditors.

ADDITIONAL GUIDELINES:

• The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.
• All candidates must meet Austal USA’s basic employment eligibility guidelines:
  • 18 years or older at time of application
  • Able to provide proof of US Person status (permanent resident or citizen)
  • No felony convictions of theft/deception or violent crimes within seven years from disposition date
  • Willing to submit to a drug screen
  • Willing to submit to a background check
  • Willing to get vaccinated if the Company or Customer requires
• Ability to travel 10% of work time

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.  Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.